Judicial Assistant I or II
Opening DateDecember Closing DateOpen Until Filled Hourly RangeI.
.
StatusFulltime Nonexempt II.
.
This position typically works a work schedule.
May be eligible for merit increase upon completion of new hire probation.
The statements and information in this document are neither intended to nor do they create contractual or other rights on behalf of any person hired by the City.
I.
SUMMARY Under general direction of the Court Clerk Supervisor or Lead Judicial Assistant as designated performs a variety of routine clerical duties as needed to maintain records reports accounts and files of the court.
Includes general public support and cashiering related to activities of the Justice Court.
This position is a merit employee position that has the protections found in Utah Code a.
SUPERVISION EXERCISED None.
I.
ESSENTIAL DUTIES Greet the public over the counter and on the phone respond to questions related to judicial services and functions including cases bail warrants payments and appointments.
Open review and distribute mail for the Justice Court.
Perform cashier functions accept post process and verify payments credits and other financial transactions.
Operate computer terminal input and retrieve information related to statistics records reports accounts and services.
Maintain court dockets and associated papers post official entries reflecting pertinent facts financial records and judgments related to disposition of each court case maintain a suspense file on all pending court cases including financial matters related thereto.
Assist with scheduling arraignments pretrial and other prepost judgment hearings as well as jury and nonjury trials prepare and maintain the court calendars of these events keeping the Judge advised of all court schedules and delinquent cases.
Help with coordinating and tracking community service ordered by the Judge e.
g.
facilitate community service work with City departments as requested.
Communicate with agencies associated with criminal justice system such as Police Department warrants division bail bondsmen prosecuting attorney offices probate counselors public defenders adult probation Justice Court and City offices as directed.
Prepare assemble and check materials for each court session route case files and notices according to required procedures.
Arrange prisoner transportation to and from court as requested.
Followup on subsequent court sessions aid in the issuance of judicial orders post information generated during court sessions to case files prepare and route certified copies.
Issue stay dates and recall bench warrants pickup orders and commitment orders process expungements release and enter information pleadings motions summons subpoenas judgments and orders made by the Court.
Maintain tickler files to monitor when payments are due end of sixmonth probation and other information.
Attend yearly Court Clerk trainings through the Administrative Office of Courts.
Perform other related duties and responsibilities as assigned.
II.
JOB RELATED AND ESSENTIAL QUALIFICATIONS A.
Knowledge of Electronic filing systems.
Principles and practices of data collection and report preparation.
Principles and techniques used in dealing with the public.
English usage spelling vocabulary grammar and punctuation.
Modern office methods procedures and equipment including computer software programs and applications.
B.
Skill with Operating office equipment including computers and software.
Entering data at a speed necessary for successful job performance.
C.
Ability to Learn Legal terminology and the forms and documents used in legal clerical and technical work.
Learn the procedures and functions of the assigned position.
Learn the operations services and activities of the Justice Court system.
Learn to interpret apply explain and ensure compliance with the policies procedures laws codes and regulations pertaining to Justice Court programs and functions Understand the organization and operation of the Justice Court necessary to assume assigned responsibilities.
Prepare and maintain accurate and complete records documents and legal materials.
Respond to requests and inquiries from the general public.
Meet and deal tactfully and effectively with the public.
Maintain confidentiality of sensitive information.
Plan and organize work to meet schedules and deadlines.
Exercise good judgment flexibility creativity and sensitivity in response to changing situations and needs.
Communicate clearly and concisely both orally and in writing.
Establish maintain and foster positive and harmonious working relationships with those contacted in the course of work.
I.
Minimum Qualifications JUDICIAL ASSISTANT I A.
Experience Two years of administrative support experience involving public contact answering phones electronic filing and cashiering.
B.
Education andor Training High school diploma or GED.
C.
License or Certificate Valid Utah Drivers License.
Ability to obtain BCI certification within months of employment in the position.
Possession of or ability to obtain an appropriate valid drivers license.
JUDICIAL ASSISTANT II D.
Experience Two years experience as a Judicial Assistant I.
E.
Education andor Training High school diploma or equivalent.
Participate in minimum training required by the State Administrative Office of the Courts while working as a Judicial Assistant.
F.
License or Certificate Ability to obtain BCI certification within days of employment in the position.
Possession of or ability to obtain an appropriate valid drivers license.
G.
Special Requirements Essential duties require the following physical skills and work environment Work in a standard office environment which includes reaching bending sitting standing talking hearing and listening.
HOW TO APPLY Interested applicants must complete and submit a City application and resume to Human Resources through the website at www.
westjordan.
utah.
gov.
This position is open until filled with first review on December.
EOE.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
.
StatusFulltime Nonexempt II.
.
This position typically works a work schedule.
May be eligible for merit increase upon completion of new hire probation.
The statements and information in this document are neither intended to nor do they create contractual or other rights on behalf of any person hired by the City.
I.
SUMMARY Under general direction of the Court Clerk Supervisor or Lead Judicial Assistant as designated performs a variety of routine clerical duties as needed to maintain records reports accounts and files of the court.
Includes general public support and cashiering related to activities of the Justice Court.
This position is a merit employee position that has the protections found in Utah Code a.
SUPERVISION EXERCISED None.
I.
ESSENTIAL DUTIES Greet the public over the counter and on the phone respond to questions related to judicial services and functions including cases bail warrants payments and appointments.
Open review and distribute mail for the Justice Court.
Perform cashier functions accept post process and verify payments credits and other financial transactions.
Operate computer terminal input and retrieve information related to statistics records reports accounts and services.
Maintain court dockets and associated papers post official entries reflecting pertinent facts financial records and judgments related to disposition of each court case maintain a suspense file on all pending court cases including financial matters related thereto.
Assist with scheduling arraignments pretrial and other prepost judgment hearings as well as jury and nonjury trials prepare and maintain the court calendars of these events keeping the Judge advised of all court schedules and delinquent cases.
Help with coordinating and tracking community service ordered by the Judge e.
g.
facilitate community service work with City departments as requested.
Communicate with agencies associated with criminal justice system such as Police Department warrants division bail bondsmen prosecuting attorney offices probate counselors public defenders adult probation Justice Court and City offices as directed.
Prepare assemble and check materials for each court session route case files and notices according to required procedures.
Arrange prisoner transportation to and from court as requested.
Followup on subsequent court sessions aid in the issuance of judicial orders post information generated during court sessions to case files prepare and route certified copies.
Issue stay dates and recall bench warrants pickup orders and commitment orders process expungements release and enter information pleadings motions summons subpoenas judgments and orders made by the Court.
Maintain tickler files to monitor when payments are due end of sixmonth probation and other information.
Attend yearly Court Clerk trainings through the Administrative Office of Courts.
Perform other related duties and responsibilities as assigned.
II.
JOB RELATED AND ESSENTIAL QUALIFICATIONS A.
Knowledge of Electronic filing systems.
Principles and practices of data collection and report preparation.
Principles and techniques used in dealing with the public.
English usage spelling vocabulary grammar and punctuation.
Modern office methods procedures and equipment including computer software programs and applications.
B.
Skill with Operating office equipment including computers and software.
Entering data at a speed necessary for successful job performance.
C.
Ability to Learn Legal terminology and the forms and documents used in legal clerical and technical work.
Learn the procedures and functions of the assigned position.
Learn the operations services and activities of the Justice Court system.
Learn to interpret apply explain and ensure compliance with the policies procedures laws codes and regulations pertaining to Justice Court programs and functions Understand the organization and operation of the Justice Court necessary to assume assigned responsibilities.
Prepare and maintain accurate and complete records documents and legal materials.
Respond to requests and inquiries from the general public.
Meet and deal tactfully and effectively with the public.
Maintain confidentiality of sensitive information.
Plan and organize work to meet schedules and deadlines.
Exercise good judgment flexibility creativity and sensitivity in response to changing situations and needs.
Communicate clearly and concisely both orally and in writing.
Establish maintain and foster positive and harmonious working relationships with those contacted in the course of work.
I.
Minimum Qualifications JUDICIAL ASSISTANT I A.
Experience Two years of administrative support experience involving public contact answering phones electronic filing and cashiering.
B.
Education andor Training High school diploma or GED.
C.
License or Certificate Valid Utah Drivers License.
Ability to obtain BCI certification within months of employment in the position.
Possession of or ability to obtain an appropriate valid drivers license.
JUDICIAL ASSISTANT II D.
Experience Two years experience as a Judicial Assistant I.
E.
Education andor Training High school diploma or equivalent.
Participate in minimum training required by the State Administrative Office of the Courts while working as a Judicial Assistant.
F.
License or Certificate Ability to obtain BCI certification within days of employment in the position.
Possession of or ability to obtain an appropriate valid drivers license.
G.
Special Requirements Essential duties require the following physical skills and work environment Work in a standard office environment which includes reaching bending sitting standing talking hearing and listening.
HOW TO APPLY Interested applicants must complete and submit a City application and resume to Human Resources through the website at www.
westjordan.
utah.
gov.
This position is open until filled with first review on December.
EOE.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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